Staff

The Staff section allows you to manage teachers and other staff members, including their accounts, roles, and class assignments.

Accessing Staff

1. Click "Staff" in the sidebar navigation
2. View the staff list

Staff List

Overview

View all staff members:

• Name and photo
• Staff ID
• Role/Position
• Department
• Status
• Quick actions

Filtering and Sorting

Organize by:

• Name
• Role (Teacher, Admin, Support)
• Department
• Status

Searching

Find staff by:

• Name
• Staff ID
• Email

Adding Staff

New Staff Member

1. Click "Add Staff"
2. Complete the staff form
3. Assign role and permissions
4. Submit

Required Information

Field	Description
First Name	Staff member's first name
Last Name	Staff member's last name
Email	Email address (for login)
Phone	Contact number
Role	Position (Teacher, Admin, etc.)
Department	Subject area or department

Role Assignment

Available roles:

Role	Description	Access Level
Teacher	Classroom teacher	Classes, grades, attendance
Head Teacher	Department head	Extended teacher access
Admin Staff	Administrative	Limited admin access
Support Staff	Non-teaching	Basic access

Account Creation

When you add staff:

• Account created automatically
• Login credentials sent via email
• Access based on role

Editing Staff

Updating Staff Information

1. Find the staff member
2. Click "Edit" or their name
3. Update information
4. Save changes

Editable Fields

You can modify:

• Personal information
• Contact details
• Role and permissions
• Class assignments
• Status

Staff Profile

Profile View

Each staff profile shows:

• Personal information
• Role and department
• Assigned classes
• Contact details
• Account status

Class Assignments

Assigning Classes to Teachers

1. Go to teacher profile
2. Click "Manage Classes"
3. Add or remove class assignments
4. Save

Viewing Assignments

See which classes a teacher handles:

• Subject taught
• Class/Grade
• Schedule

Roles and Permissions

Understanding Permissions

Each role has specific access:

Permission	Teacher	Head Teacher	Admin
View students	Own classes	Department	All
Enter grades	Own classes	Department	All
Attendance	Own classes	Department	All
Reports	Own classes	Department	All
Settings	No	Limited	Yes

Modifying Permissions

For custom permissions:

1. Edit staff profile
2. Adjust permission settings
3. Save

:::note Be careful when granting elevated permissions. :::

Staff Status

Status Types

Status	Description
Active	Currently employed
On Leave	Temporarily away
Inactive	No longer employed

Deactivating Staff

When staff leaves:

1. Edit their profile
2. Change status to Inactive
3. Access is revoked
4. Data is preserved

WARNING

Deactivating staff removes their system access immediately.

Bulk Operations

Import Staff

For multiple staff:

1. Click "Import"
2. Download template
3. Fill in data
4. Upload file
5. Review and confirm

Export Staff

Download staff data:

1. Click "Export"
2. Select fields
3. Choose format
4. Download

Best Practices

1. Verify information - Ensure accuracy
2. Assign appropriate roles - Match access to responsibilities
3. Update promptly - Reflect changes immediately
4. Review regularly - Check for inactive accounts
5. Secure accounts - Enforce strong passwords
6. Document changes - Note reasons for modifications