Students

The Students section allows you to manage all student records, including enrollment, profile information, class assignments, and parent linking.

Accessing Students

1. Click "Students" in the sidebar navigation
2. View the student list

Student List

Overview

View all enrolled students:

• Student name and photo
• Student ID
• Class/Grade
• Enrollment status
• Quick actions

Sorting and Filtering

Organize the list by:

• Name (A-Z, Z-A)
• Class/Grade
• Enrollment date
• Status (active, inactive)

Searching

Find specific students:

• Search by name
• Search by student ID
• Search by class

Adding Students

New Student Enrollment

1. Click "Add Student"
2. Complete the enrollment form
3. Submit for processing

Required Information

Field	Description
First Name	Student's first name
Last Name	Student's last name
Date of Birth	Birth date
Gender	Student's gender
Class	Assigned class
Email	Student email (if applicable)
Phone	Contact number (if applicable)

Additional Information

You may also add:

• Address
• Medical information
• Previous school
• Special needs
• Emergency contacts

Parent/Guardian Information

Link parents during enrollment:

• Parent name
• Relationship
• Contact information
• Email for account creation

Editing Students

Updating Student Information

1. Find the student
2. Click "Edit" or the student name
3. Update information
4. Save changes

Editable Fields

You can modify:

• Personal information
• Contact details
• Class assignment
• Parent links
• Status

Class Transfers

To move a student to a different class:

1. Edit the student
2. Change the class assignment
3. Save
4. Student appears in new class

Student Profile

Profile View

Each student profile shows:

• Personal information
• Academic history
• Attendance summary
• Fee status
• Linked parents

Profile Sections

Section	Information
Overview	Basic info and status
Academic	Grades and performance
Attendance	Attendance records
Fees	Payment status
Parents	Linked guardians

Managing Parents

Linking Parents

To add a parent to a student:

1. Go to student profile
2. Click "Add Parent"
3. Enter parent information
4. System creates parent account
5. Parent receives login credentials

Parent Account Creation

When you link a parent:

• Account created automatically
• Login credentials sent via email
• Parent can access student info

Multiple Parents

Students can have:

• Both parents linked
• Guardians added
• Multiple contacts

Student Status

Status Types

Status	Description
Active	Currently enrolled
Inactive	Temporarily not attending
Graduated	Completed schooling
Transferred	Moved to another school
Withdrawn	Left the school

Changing Status

1. Edit the student
2. Update status field
3. Add reason (optional)
4. Save

:::note Status changes affect student's access and reporting. :::

Bulk Operations

Import Students

For multiple students:

1. Click "Import"
2. Download template
3. Fill in student data
4. Upload completed file
5. Review and confirm

Export Students

Download student data:

1. Click "Export"
2. Select fields to include
3. Choose format (Excel, CSV)
4. Download

Best Practices

1. Complete profiles - Enter all available information
2. Verify data - Double-check before saving
3. Link parents - Ensure parent access
4. Keep updated - Maintain current information
5. Regular review - Check for inactive students
6. Secure data - Handle information appropriately